How many times have you been overwhelmed because they are going to audit you? You may stress yourself and feel afraid that they will find something that may go wrong or even ‘make up’ something. In fact, to find yourself relaxed at the time of audit, you must have your internal auditor to remain on his toes all through the year, so that there is not hassle and concern at the time of audit.
It is true that there are different types of audits in an organization, but here I present a few pieces of advice regarding audit that may be common to all and can perhaps help you manage the visit of an auditor in your company or workplace the next time.
1 – Consider Audit as an Assistance
The audit, whether internal or external, should be a tool to support the activity of the company or the management system of the same. It is always necessary that someone outside your activity, objectively evaluates your processes or methods, since we do not always have the ability by ourselves to detect our mistakes and improve.
2 – Don’t Prepare the Audit!
We cannot wait until that date arrives and start to solve incidences at the last minute and ‘make up’ the results, instead it is convenient to control the activity throughout the year. It is true that sometimes it is necessary to adjust some details on the eve of the audit and that sometimes day to day overflows and leave everything to the end, but the ideal is to be constant to avoid unwanted surprises.
3 – Exhibit a Helping Spirit
The person who audits values cooperation at all times, so facilitate with accessibility to every piece of information needed. On the day of audit, you should not have excuses such as ‘I do not know where I have this document’ or even ‘Please, forgive the delay.’ and so on.
4 – Don’t Get Defensive!
The auditor is not the enemy, and he is just doing his work. If you observe that he is not pleased with something, you have to have a positive predisposition and ask him, if necessary, for some clarification, or even to rebut him cordially if you believe that you are right.
5 – Give Consistency to Your Arguments
Related to the previous point, if you want to argue, you have to convey it to the auditor, besides security in your reflections, truthfulness and a certain logic in the actions you take.
These are some behavioral guidelines that can make the audit process more bearable and can actually help you to obtain better results from it. If you are operating in Dubai, you can find the best auditors in Dubai who can serve you with the excellent and reliable audit services.